Privacy statement
This statement is intended to inform you about how IFI uses your personal data always in accordance with the relevant national legislation as well as Regulation (EU) 2016/679 of the European Parliament on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation – GDPR).
IFI is committed to the full implementation of current legislation and European regulations, taking into account the adoption of appropriate technical and organizational measures for the protection of personal data.
This policy applies to the personal data collected by the website:
https://b2b.designsandcolors.com
Controller
Responsible for your personal data for this website is the Société Anonyme under the name "YFI ANONYMOS EMPORIKI KAI VIOMICHANIKI ETAIRIA YFASMATON" and the distinctive title "IFI SA", with VAT number 099936940 and Reg.no 058531204000, based in Kalamaria, Thessaloniki (Mavromati 16 and Kakoulidi 3) legally represented tel. + 2399051500 E-mail: info@designsandcolors.com , hereinafter referred to as "IFI".
Purpose of this policy.
The aim of our policy is to capture in as simple, comprehensible and concise a way as possible the following:
- What data do we process about you through our website, for what purpose and on what legal basis
- How long do we store your data?
- Who can be the recipients of your data
- What are your rights and how can you exercise them?
- What legitimate interests do we pursue?
- What about your consent when it is necessary
- What about personal data collected through cookies?
- What about Special categories of data?
- What about your data and Social Media
- Hyperlinks
When do you need to provide us with your personal information?
Information collected automatically when you visit our website: (IP address, URL, Browser, OS)
IFI can identify the IP address through which the computer or any other electronic device accesses the Internet and then our website. This is due to the way the internet works and aims to secure networks from malicious actions. For the same reason, this function collects information about the type of browser and operating system (windows, android, iOS, etc.) of the user. This information cannot identify you directly and is stored for the minimum necessary for network security. This information does not require your prior consent before receiving it, as it is necessary for the safe and proper operation of each website.
The legal basis for retaining your information is our legitimate interest in the proper and secure operation of our website. You have the right to object to the use of your information on grounds related to your particular situation, provided that your rights and freedoms override our legitimate interests or the necessity of collecting the data for the establishment, exercise or support of our legal claims. For how to exercise this right, see below under "rights".
Automatically stored information – Cookies Policy
Cookies are small data/text files that are stored on your computer's hard drive by your browser.
Cookies are divided into different categories depending on the purpose they serve and the way they work, such as facilitating your browsing from one website to another, storing your preferences and generally improving your browsing experience.
Cookies and other similar tracking technologies are governed by the e-privacy Directive EC 2002/58, which was incorporated into Greek law by Law 3471/2006, and supplemented by EU 2016/679 European Data Protection Regulation (GDPR) and Law 4624/2019.
On our website we use cookies of two categories:
•Necessary
By necessary cookies we mean those that have been evaluated as necessary from a technical – functional point of view, as without them no connection can be made (secure or at all) to the website to make the connection to the website or in general to provide the internet service specifically requested by the user (e.g. placement of products in the shopping cart). For cookies of this category, the law does not require your prior consent. For all other categories of cookies and in accordance with Law 3471/2006, art. 4, para. 5, the installation of "cookies" is allowed only if the subscriber or user has given his consent after being clearly and extensively informed.
• Performance (statistical analysis)
If you provide your consent, IFI uses cookies for the statistical analysis of the operation of the website, the measurement of traffic and certain other elements of the effectiveness of the operation of the webpage, which are provided to us in a form that cannot directly identify you.
You can change the cookie settings installed by our website at any time by clicking on the relevant tab "COOKIE SETTINGS", which is located at the bottom of our website.
Detailed information about the cookies used, the function they perform per category, their duration and their recipients, can be found here.
When you create a user account in our online store
If you wish to create a user account on our website, in order to place orders in our online store, you will need to send us a relevant request via e-mail so that we can prepare an account for you. You will then be sent a hyperlink that you must follow in order to activate your account, after creating a personal password, which you must protect from third party access. IFI does not assume any responsibility for the loss of your password or unauthorized access to your account due to improper storage of your password.
If there is no previous transaction between us, we must first enter your details (name, address, telephone, e-mail address, contact person, other notes for your service or other special agreements with you) in a card for you in our computer system. In case you maintain a sole proprietorship, the above information constitutes your personal data. In case you maintain a business in the form of a legal entity, personal data are the details of the contact persons and any other executives or partners you designate as responsible for our collaboration. These persons should be informed by you about the use of their data in the context of our transactions.
Your account in our online store is linked to the customer record that we keep in our computer system for you, and it retrieves exclusively the name of your business, your customer code, as well as a summary of the content of your invoices. The rest of your data is not retrieved and transferred to our online store for security reasons.
The registration in the customer card and the extraction of your above information from your customer card is necessary in order to connect the order you submit in our online store with your card, so that we can execute your order and contact you to inform you about it if necessary, as well as to issue the necessary tax document (invoice).
The legal basis for the registration of your information is the fulfilment of a contract, i.e. the service provided by us to you as a member of the website, for the easier submission of orders. In case you subsequently place an order, the legal basis for our use of this information is the fulfilment of the sales contract we conclude with you when we accept your order, or to take steps at your request (your order) before entering into a contract, for example to check the stocks of the products you request and answer you if your order can be executed or that a product is not available. Especially for your tax information, which is necessary for the issuance of an invoice, the legal basis is our legal obligation to issue the tax document, as well as to submit the relevant tax returns.
The order details you submit to us will be retained for 5 years from their submission, for the purpose of proving the transaction and establishing, supporting or exercising legal claims within the stipulated limitation period. Especially for tax data, they will be retained for as long as their observance is required by the applicable law (currently 10 years).
In case you do not provide any of the above information, it will be impossible to create the user account, as we will not be able to recognize you among other users and respond to your requests and orders.
Your credit, debit or payment account details
Our website does not collect or keep your card or account information. Payments of orders are made to our bank accounts that you will find in the terms of purchase. Therefore, you can do your payments either through e-banking or in a physical bank branch.
Automated decision making
We do not use your personal data for automated decision-making that may have legal consequences or other significant consequences for you, nor do we create profiles about you based on your personal data.
What are your rights under the General Data Protection Regulation (GDPR)?
RIGHT OF ACCESS AND RECTIFICATION
You have the right to know whether your personal data have been or will be processed and in any case to require IFI to correct your personal data if they are inaccurate, or to supplement them in case of deficiencies. When updating your personal information, you may be asked to verify your identity before we can fulfil your request.
RIGHT TO PORTABILITY
You can receive your personal data in electronic form. This right applies:
A) if you provided them yourself
B) by giving your consent
C) or to enter into a contract with us.
You will receive them in a structured, commonly used and machine-readable format (i.e. in a type of electronic file commonly used and easily readable by common software), as well as transmit them or request their transmission from us to another controller, provided that this does not adversely affect the rights and freedoms of other persons.
RIGHT TO ERASURE
Under the conditions of the law, you may request the deletion of your personal data, as well as in specific cases the restriction of the processing they undergo. Personal data that we are required to retain due to legal obligations cannot be deleted. Deletion of personal data necessary for the performance of a contract may lead to cancellation of the contract or inability to perform it.
RIGHT TO OBJECT
You have the right to object at any time to the processing of data concerning you.
This right applies to you if the reason for our processing is our legitimate interest and you object due to any particular situation (for personal, professional or social reasons).
This applies to the data collected automatically when you browse the internet, and on our website.
RIGHT TO RESTRICTION OF PROCESSING
You have the right to request the restriction of processing of your data.
This will apply if you dispute the accuracy of your data and until we verify it, when you consider that the processing is unlawful, when we no longer need it, or when you have exercised your right to object.
RIGHT TO WITHDRAW CONSENT
When we process your personal data based on the consent you have given us, you have the right to revoke it freely, at any time, without retroactive effect, and without suffering any consequence to other services we provide to you for other reasons (e.g. on the basis of a contract for the sale of our products).
RIGHT TO COMPLAIN
You have the right to lodge a complaint with the Personal Data Protection Authority in case you consider that your data is being unlawfully processed. The Authority recommends that you first contact us to submit any complaint or request. You can do this for free, by email at info@designsandcolors.com). We will make every effort to satisfy your request. If you are not satisfied with our response, you may submit your complaint to the Authority (1-3 Kifissias Avenue, 115 23 Athens, tel. 210- 6475600, www.dpa.gr, email: complaints@dpa.gr).
How to exercise the above rights:
To exercise your rights, as well as for any information regarding the processing of your personal data, you can submit a request to info@designsandcolors.com.
We may need to ask you for your identification before responding to make sure someone else is not exercising your right.
As a rule, your request will be fulfilled within one month of receipt, or if it is particularly complex, you will be informed at least within one month of the delay that may result from the complexity of the request.
Information and all related actions in response to your requests are provided free of charge, unless they are excessive or repetitive.
Retention period of your personal data
Your personal data is retained only for as long as it is necessary for the purpose for which they were collected, according to the distinctions mentioned in the above cases of their use.
Who may be the recipients of your personal data?
- Access to the data is limited to authorized partners of IFI, whenever necessary. We may give access to your data on a case-by-case basis to our partners who provide their services to us (such as web hosting providers, website management, IT support providers, email delivery providers, transport companies, etc.) if their services are necessary for our operation and your service. All our partners are contracted to us to protect your personal data and are committed not to disclose to anyone else.
In any case, your personal data will not be transmitted, sold or disclosed to anyone for marketing purposes without your prior explicit consent.
Transfers to third countries
Your personal data is not transferred to third countries outside the EEA or to international organizations, unless the legislation on data protection guarantees is complied with.
Security of your personal data
IFI implements appropriate technical and organizational measures to ensure the appropriate level of security of your data against risks. However, no information system is 100% secure. In any case, IFI has provided to prepare a plan to deal with any incident of violation, in order to eliminate or limit the consequences of , according to which if a high risk to your rights or freedoms is created, You will be informed immediately.
Hyperlinks
Our website may contain links to other websites. This privacy statement does not apply to the user's access to other websites. Please consult each time the privacy policy of the website you are entering.
In case the hyperlinks of our website lead to websites where protected intellectual property works are presented to the public, we are not responsible if these websites make a communication without the permission of the rightholders. In any case, IFI never places hyperlinks for profit and checks these hyperlinks as far as possible with regard to the websites they lead to, so as not to present protected intellectual works without the permission of the holder of their copyright or related rights.
Update and amendment
IFI reserves the right to modify / update individual parts of this Policy, without the obligation to inform you in advance. Please always read the Privacy Policy before using our website in order to be informed of the current version of the Policy, in case any modifications or updates have been made.
This Policy was last updated: May 2024